The Illinois Public Health Institute (IPHI) is seeking an energetic and well-organized team member to support program operations, strategic communications, and project management as a Program Associate in the Center for Community Capacity Development. The associate will work with a collaborative of 30+ hospitals, 6 health departments and community stakeholders in Chicago and Cook County working to advance health equity.
The Illinois Public Health Institute is dedicated to the principals of equal opportunity. All qualified applicants will be considered without regard to race, color, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, national origin, age, disability or genetic information or any other personal characteristic not relevant to the posted position. IPHI is committed to diversity and strongly encourages women, minorities, individuals with disabilities, LGBTQ individuals, and veterans to apply.
Full-time, 37.5 hours per week. Reports to and is accountable to the program director in the Center for Community Capacity Development.
Description of the Illinois Public Health Institute and the Alliance for Health Equity
The Illinois Public Health Institute (IPHI) mobilizes stakeholders, catalyzes partnerships, and leads action to promote prevention and improve public health systems in order to maximize health, health equity and quality of life for the people of Illinois. IPHI leads initiatives through the Center for Community Capacity Development, the Center for Health Information Technology, and the Center for Policy and Partnership Initiatives. Current projects in the Centers include: leading the national Data Across Sectors For Health (DASH) strategy to build communities’ ability to share data across sectors for community health; catalyzing, supporting and providing training and technical assistance to multi-sector community collaborative health improvement and health transformation initiatives; and conducting policy advocacy and systems initiatives to address obesity, nutrition, physical activity and chronic disease, including convening the Illinois Alliance to Prevent Obesity.
This associate will be a key team member in staffing the Alliance for Health Equity, a collaborative of 30+ hospitals, 6 health departments, and community stakeholders in Chicago and suburban Cook County. The Alliance for Health Equity is focused on addressing health inequities and improving population health through partnerships among healthcare providers, public health, and organizations addressing social/structural determinants of health and mental health. The associate will have opportunities to work on some of the most pressing health and social determinants issues facing communities today, including: mental health and substance use disorders and housing, community safety and violence, access to healthy food, and community and workforce development. Our success relies on full participation and engagement in these activities by Alliance members, and the associate is a critical member of the team in making sure that we are organized, timely and clear in our communications with them. This includes making sure everyone has the information they need about workgroup meetings, documenting our activities, and keeping members up to date. In addition, the associate will assist with the Alliance’s Cook County-wide community health needs assessment, including working with secondary datasets, scheduling and documenting interviews and focus groups, and disseminating and collecting surveys, as well as helping to prepare visual and narrative data summaries for reports.
Duties and Responsibilities
- Coordinate and support the work of program activities such as in-person and online meetings and engagement events to accomplish project goals. This includes scheduling meetings, organizing and managing logistics, communicating with participants, coordinating presenters and facilitators, and producing pre‐meeting agenda and related materials, and documenting meeting content, results, and action steps.
- Support the Alliance for Health Equity Team with meeting follow-up actions to implement program goals, strategies and tasks.
- Maintain records and information on project‐related stakeholders, participants, and other constituents through IPHI’s constituent relationship management (CRM) system and other project-specific records.
- Manage program activities in line with program budgets and provide administrative and clerical support, phone calling, copying etc.
Relationship Management and Communication
- Manage relationships, communication and documentation with Alliance for Health Equity committees and external partners
- Coordinate and support the work of Alliance for Health Equity committees and other partnerships including scheduling meetings, communicating with participants and producing pre- and post-meeting materials.
- Manage logistical communications to achieve program deliverables.
- Assist with facilitation of group discussion with community members, partners and other stakeholders.
- Participate in community/ stakeholder meetings and take notes.
- Present information in a variety of venues and audiences.
- Prepare visual and narrative summaries of qualitative and quantitative data for partners and other internal/external stakeholders.
Strategy, Planning, and Program Development
- Contribute to the development, design and execution of program deliverables such as meeting schedules, minutes and data and topical reports.
- Research best practices, policies, and innovation in scholarly literature, practice organizations and national/state policy organizations
- Identify and respond to partners and customer needs, providing insights, information and solutions.
- Provide support to IPHI resource development activities including drafting/participating in drafting grant proposals.
- Identify and recommend opportunities to improve execution of tasks, including but not limited to improving operational and research systems and/or improved budget management
- Lead/support implementation of improvement projects, as appropriate
- The ideal candidate will have education and/or experience equivalent to a bachelor’s degree, master’s degree preferred, in a field related to health and human services such as: public health, urban planning, healthcare administration, public administration, public policy, or social work with a minimum of one year of work experience in project management. IPHI values multiple pathways towards attaining professional experience and education.
- The successful candidate will be able to manage multiple tasks and projects simultaneously, be comfortable in a fast‐paced environment, and be able to adapt to change and growth.
- Excellent organizational, communications and interpersonal skills are required, including professional writing skills.
- Critical thinking, identifying and solving problems, and the ability to assess and incorporate feedback are necessary cognitive skills for this position.
- Preferred candidates will have knowledge about working across sectors and in partnership with communities to address social determinants of health and advance health equity.
- Candidates should have experience working with diverse populations in a variety of community and organizational settings.
- Candidates should have the ability to work independently and as part of project teams.
- Knowledge about developing strategic communications across multiple platforms is desirable but not required.
- Excellent computer skills, including proficiency with Microsoft Office 365 (Word, Excel, PowerPoint), Outlook, and managing organizational contacts is required. Experience with GoToWebinar, webpage and social media development, GIS, and/or Asana is desirable but not required.
- IPHI has a collegial, team‐oriented culture where a sense of humor and a passion for work is highly valued.
- Existing relationships and experience working and living in communities impacted by health inequities in Chicago and/or Cook County is highly valued for this position.
- Must have a driver’s license and ability to access a car or be qualified to rent a car.
- Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday.
- Must be able to move about the office and at offsite events to access files, supplies, and assist with event set up.
- The position requires occasional work on evenings or weekends. And, the associate must be able to travel for one or more nights from time to time.
- The position requires frequent communication with internal and external customers about program activities. Attention to detail in these communications is a key aspect of the job.
Compensation: $40,000 – $45,000, depending on experience and qualifications. Competitive benefits including health and dental insurance, sick and vacation time, and a retirement plan with employer matching contributions.
Location: The position is located in Chicago at the IPHI office.
Starting Date: Immediate.
Application Instructions: Please submit a resume, cover letter and writing sample by Wednesday, April 30, 2018 to be considered for this position. Applications will be considered on a rolling basis. The cover letter should compare your qualifications and experiences to the duties and responsibilities and qualifications for the position. Please submit application materials electronically to email@example.com
No phone calls, please.